Local File Organizer

AI-powered local file management. Local-first by default (Ollama, no cloud required)—or connect any OpenAI-compatible endpoint or Anthropic Claude when you need it.

Contents

• Features
• How It Works
• Interfaces
• Quick Start (Essentials)
• Documentation
• Optional Feature Packs
• Development
• Contributing
• Configuration
• License

Features

AI and Analysis

• AI-Powered Organization: Qwen 2.5 3B (text) + Qwen 2.5-VL 7B (vision) via Ollama — or any OpenAI-compatible endpoint (OpenAI, LM Studio, vLLM) — or Anthropic Claude
• Audio Transcription: Local speech-to-text with faster-whisper (GPU-accelerated)
• Video Analysis: Scene detection and keyframe extraction
• Intelligence: Pattern learning, preference tracking, smart suggestions, auto-tagging

Interfaces

• Terminal UI: 8-view Textual TUI (Files, Analytics, Audio, History, Copilot, and more)
• Web UI: Browser-based interface via FastAPI and HTMX
• Desktop App: Native OS window via pywebview — single Python process, no Electron, no Rust
• Full CLI: Organize, rules, suggest, dedupe, daemon, analytics, update, api-keys
• Copilot Chat: Natural-language assistant -- "organize ./Downloads", "find report.pdf", "undo"

Organization

• Extensive Support: Handles 840 tests, 408 modules, and 39 distinct file types natively
• Organization Rules: Automated sorting with conditions, preview, and YAML persistence
• PARA + Johnny Decimal: Built-in organizational methodologies
• Deduplication: Hash and semantic duplicate detection
• Undo/Redo: Full operation history
• Auto-Update: Linux AppImage self-updates from GitHub Releases (verified downloads + rollback); macOS/Windows update via pip/pipx
• Cross-Platform: Runs on macOS, Windows, and Linux (verified in CI). Linux ships a standalone AppImage plus executables; install on macOS/Windows via pip/pipx

How It Works

flowchart LR
    subgraph Source["Source Directory"]
        direction TB
        A[report.pdf]
        B[photo.jpg]
        C[meeting.mp3]
        D[clip.mp4]
    end

    subgraph AI["AI Analysis"]
        direction TB
        E[Content Extraction]
        F[AI Categorize]
    end

    subgraph Output["Organized Output"]
        direction TB
        G[Work/Reports/]
        H[Photos/Vacation/]
        I[Audio/Meetings/]
    end

    Source --> E --> F --> Output
    F -.-> |Learn Patterns| F

Loading

1. Scan — Reads files from a source directory, extracting text, metadata, and visual content per file type (80+ formats supported)
2. Analyze — Sends extracted content to an AI model (Ollama, OpenAI, or Claude) for categorization and naming
3. Organize — Moves or copies files into a structured folder hierarchy with AI-generated names
4. Learn — Tracks your patterns and preferences over time for smarter future suggestions

Interfaces (Visuals)

Terminal UI

Web UI (Preview)

Start the FastAPI server and open the UI:

file-organizer serve --reload

Then visit http://localhost:8000/ui/ for the HTMX interface.

Quick Start (Essentials)

With Ollama (local, default)

# Install from PyPI — pipx keeps it isolated and on your PATH:
pipx install local-file-organizer
# or: pip install local-file-organizer

# 1) Configure defaults
fo setup

# 2) Preview a folder before changing anything
fo preview ~/Downloads

# 3) Run organization
fo organize ~/Downloads ~/Organized

# 4) Roll back the most recent organize run if needed
fo undo

Need cloud providers instead of the default local flow?

Use the AI Provider Setup guide for OpenAI-compatible endpoints and Claude.

# OpenAI-compatible providers
export FO_PROVIDER=openai

# Anthropic Claude
export FO_PROVIDER=claude

Documentation

Essentials

• Documentation Home
• Getting Started
• CLI Reference
• User Guide Workflow Map
• Web UI Quick Start
• Troubleshooting
• Installation Guide (Advanced dependencies and audio setup)

Advanced / Admin / Developer

• Full CLI Reference
• Terminal UI Guide
• Desktop App Guide
• AI Provider Setup
• Audio & Video Processing Guide
• Configuration Guide
• API Reference
• File Format Reference
• Path Standardization & Migration
• Johnny Decimal User Guide
• Johnny Decimal Migration Guide

Optional Feature Packs

Canonical extras matrix:

• Dependencies & Optional Extras

Common installs:

pip install "local-file-organizer[parsers,web]"
pip install "local-file-organizer[cloud,claude]"
pip install "local-file-organizer[all]"

From source (development): clone the repo and use an editable install instead, e.g. pip install -e ".[all]".

Audio system dependencies

For full audio format support, the [audio] pack uses FFmpeg (all platforms) and optionally CUDA + cuDNN (NVIDIA GPU users).

FFmpeg — required for non-.wav formats (MP3, M4A, FLAC, OGG); optional if you only transcribe raw .wav:

# macOS
brew install ffmpeg

# Ubuntu / Debian
sudo apt install ffmpeg

# Windows (winget)
winget install ffmpeg

CUDA + cuDNN — optional, for significantly faster transcription (see faster-whisper benchmarks for hardware-specific numbers):

# Install CUDA Toolkit from https://developer.nvidia.com/cuda-downloads
# Install cuDNN from https://developer.nvidia.com/cudnn

# Verify the full transcription backend (not just PyTorch)
python3 -c "from faster_whisper import WhisperModel; print('faster-whisper OK')"
python3 -c "import torch; print('CUDA:', torch.cuda.is_available())"

Fallback behavior: without FFmpeg, only .wav files are transcribed; other formats are organized by filename/metadata but not content-analyzed. Without CUDA, transcription runs on CPU (slower but fully functional).

See the Installation Guide for troubleshooting and advanced configuration.

Development

# Run tests
pytest

# Lint
ruff check src/

(For a full breakdown of the project structure, see CONTRIBUTING.md)

Contributing

See CONTRIBUTING.md for development setup, coding standards, project structure, and how to submit changes.

Configuration

Configuration is stored in platform-appropriate locations using platformdirs:

• macOS: ~/Library/Application Support/file-organizer/
• Linux: ~/.config/file-organizer/ (or $XDG_CONFIG_HOME/file-organizer/)
• Windows: %APPDATA%/file-organizer/

See Configuration Guide for details.

License

This project is licensed under the MIT License.

---

Status: Stable | Version: 2.0.2 | Last Updated: 2026-07-05